Every few years, I picture the following scenario vividly. My military husband comes home, and says, “Babe, we got our orders.”

From there, I spring into action. Once orders are in hand, I get out my trusty PCS binder and start filling it with to-dos, checklists, important documents, etc. My PCS binder for military moves has been the most efficient and cost-effective way of keeping things organized for our (many) military moves.

PCS Binder Printables

Every PCS move is different for every military family. From CONUS to OCONUS, Movers to DITY, there are a lot of variables that come with each move. Our first one was easy, it was just me and the husband, then came kids, then came pets. Even with the help of technology, I preferred to have a hard copy of everything to hand carry. Our binder was a lifesaver each and every time.

You’ll need:

So what are the must-haves in your binder? Below is how I organized the sections in my binder. For sure, you need:

  1. Important documents
    1. birth/marriage certificates, social security cards, passports.
  2. Military orders
    1. It’s definitely best to have multiple copies.
  3. Titles of things you own
    1. houses, cars, etc
  4. Auto Information
    1. titles, insurance, shipping info, etc.
  5. Any checklists
    1. I start my to-do list as soon as orders are in hand. Your service member may also receive a checklist from his command or moving counselor as well.
  6. Mental/Dental Records
    1. For each member of the family.
  7. School Records
    1. I also get letters of recommendation from any clubs or organizations as well.
  8. Pet info/Veterinary Records
    1. CONUS to CONUS moves aren’t usually a problem with pet immunization, OCONUS is where you may have a whole ‘nuther set of to-dos. Speaking from experience, we PCS’d from Hawaii back to the States, and there were quite a few items I needed to do for our beagle.
  9. Moving Documents/HHG documents
    1. It’s up to you if you want your own personal inventory on top of the movers (if you have movers). At the very least, I would definitely keep an inventory of your high-value items.
  10. Travel Documents
    1. Your flight and hotel information, especially if housing will not be available at your new duty station, You will have to keep track of TLE/TLA payments.
  11. Budget
    1. Contrary to belief, the military covers most costs of your moves but not ALL of them. Small things such as eating out when your stuff is packed, or have your old place cleaned, or having to buy all new household supplies at your new duty station; these things can add up, and it may be worth looking into have a budget so your PCS spending doesn’t go overboard. Speaking of budget…
  12. Expense tracker
    1. If you have to keep receipts of anything, this is where the binder comes in handy. If the business offers you an emailed copy of the receipt, for sure take it. However, if they don’t, keep all of your receipts in a folder or envelope and then indicate somewhere what you have spent so far.

It seems like a lot to cram into one binder, but when you think about it, this binder is your family’s central hub. To help you get started on your PCS binder, I’ve created free printables below. All you have to do is subscribe here. (No spam, I promise)

PCS Binder with Free Printables

-Blank To- Do Checklist
-Blank Budget
-Donate/Sell/Toss
-Inventory
-Important Contacts

The free printables cover some elements of the binder but not all. If you’re looking to get the most bang for your buck, check out my etsy shop for the  ULTIMATE PCS BINDER PRINTABLE KIT for sale! There’s over 30 printables included. Shop Military Printables now!

PCS Binder Printables

Printables include:

  • 7 page to-do checklist
  • 10 page BLANK to-do checklist
  • 2 Page Budget
  • BLANK Budget Sheet
  • Expense/Receipt Tracker
  • Document Checklist
  • Inventory sheet
  • Donate/Sell/Toss Worksheet
  • TLE/TLA worksheet
  • Travel Information Worksheet
  • Packing List
  • BLANK Packing List
  • Daily Trip Planner
  • Entitlements Worksheet
  • Express/Hold Shipment Checklist
  • Important Contacts
  • Important Dates

PCS Binder Printable Kit

12 Comments on Military Moves: The Ultimate PCS Binder Guide with Free Printables

  1. Victoria Fisher-Cuthbert
    December 29, 2015 at 3:47 pm (2 years ago)

    This is so helpful! My husband just enrolled in the National Guard. I’m definitely going to use this to keep track of our information. Do you have any advice for a new military wife?

    Reply
    • JD Collins
      January 11, 2016 at 2:05 pm (2 years ago)

      Of course, scroll through some of my older military life posts. There’s a ton! Also, check out homefront united. The author is a National guard spouse as well!

      Reply
  2. Heather
    February 16, 2016 at 6:09 am (2 years ago)

    You wonderful, wonderful woman. I could kiss you. Thank you!!

    Reply
    • JD Collins
      March 14, 2016 at 11:28 am (1 year ago)

      best. comment. ever.

      Reply
  3. Ann Kelley
    April 25, 2016 at 2:50 pm (1 year ago)

    Hi! I manage JustMoved.org, a website for the uprooted, relocated woman. We include a section for the military and I’d love to let women know about your PCS binder and provide a link to your website. Would that be OK? Of course, you would be cited as the author! Thanks!

    Reply
  4. Chelsea
    May 30, 2016 at 3:35 pm (1 year ago)

    I subscribed but I can’t see where I can download the free printables! 🙁

    Reply
  5. Kelli Ford
    June 20, 2016 at 6:20 am (1 year ago)

    Hi, I just subscribed and I can’t find where I can download the free printables.

    Reply
    • JD Collins
      August 3, 2016 at 1:31 pm (1 year ago)

      If the link didn’t show up in your confirmation email, send me an email

      Reply
  6. Theresa
    July 20, 2016 at 9:34 am (1 year ago)

    JD,
    I subscribed and clicked on the link in the e-mail to download the free printables, but the file is zipped so I can’t open it with acrobat reader. Please help!

    Reply
    • JD Collins
      August 3, 2016 at 1:26 pm (1 year ago)

      send me an email to jd [@] semidelicatebalance [.] com

      Reply

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